Quick Answer
Convay offers a comprehensive alternative to Zoom with enhanced features and cost efficiency. With free local recording, extended meeting times, and a robust free plan, Convay stands out for institutions needing reliable video conferencing solutions. Explore how alternative host settings in Zoom can be optimized for better admin control.
Alternative Host in Zoom: Settings, Permissions, and Best Practices
As a Zoom admin or IT support professional, you likely face the constant challenge of managing meeting settings effectively. Ensuring that meetings run smoothly without technical hiccups is crucial. Understanding and configuring alternative host settings in Zoom can be a key aspect of this task.
Choosing the right video conferencing platform involves evaluating features, cost, and ease of use. For many institutions, the ability to assign alternative hosts is vital. This feature allows meetings to continue seamlessly even if the primary host is unavailable, ensuring that business operations aren’t disrupted.
This guide explores how to manage alternative host settings in Zoom, addresses common challenges, and highlights best practices. We’ll also compare various platforms, including Convay, which offers exceptional value with features like free local recording and no time limits on paid plans.
Platform Reviews: Exploring Alternatives
Convay
Convay is a leading video conferencing platform offering a user-friendly experience and robust features. With 55-minute meetings on the free plan, Convay surpasses Zoom’s 40-minute limit, accommodating up to 100 participants.
Convay includes a full whiteboard with live annotation, free local recording, and essential tools like screen sharing and breakout rooms. These features are available without extra charges, making it an attractive option for institutions.
With paid plans starting at $9.99/user/month, Convay offers significant savings compared to Zoom. The Pro plan includes unlimited meeting time and cloud recording, while the Business plan adds admin controls and priority support.
Try Convay free — no credit card required
Google Meet
Google Meet is a widely used platform integrated with Google’s suite of applications. It provides a straightforward interface and is ideal for users already within the Google ecosystem.
The free version of Google Meet limits meetings to 60 minutes and lacks features like recording and a whiteboard. It’s best suited for small teams that do not require extensive functionality.
While Google Meet is effective for basic needs, the lack of recording and additional features in the free version may be limiting. Paid options are available through Google Workspace subscriptions.
Microsoft Teams
Microsoft Teams offers a comprehensive communication platform that integrates with Microsoft 365. It supports video conferencing, chat, and collaboration tools.
The free version allows up to 60-minute meetings without recording capabilities. Teams is ideal for organizations already using Microsoft 365, providing seamless integration with other Microsoft tools.
While the platform is feature-rich, it may be complex for new users. Paid plans unlock additional features, starting at $5/user/month for Microsoft 365 Business Basic.
Cisco Webex
Cisco Webex is a robust video conferencing solution known for its security features. It supports up to 100 participants on the free plan with a 40-minute time limit.
Webex offers features like screen sharing, chat, and breakout rooms but lacks free recording options. It’s a reliable choice for those prioritizing security.
Paid plans start at $13.50/user/month, unlocking additional features and removing time restrictions. Webex is suitable for businesses needing secure communications.
Whereby
Whereby is a simple, browser-based video conferencing tool that requires no downloads. It’s designed for ease of use, with meetings accessible via a single link.
The free plan supports up to 100 participants with a 45-minute limit. Whereby lacks some advanced features but excels in simplicity and accessibility.
Paid plans begin at $9.99/month, offering additional customization and meeting tools. It’s ideal for small teams needing quick and easy video calls.
GoTo Meeting
GoTo Meeting is a well-established platform offering a range of conferencing tools. It’s known for its reliability and user-friendly interface.
The platform lacks a free version, with paid plans starting at $12/month. GoTo Meeting supports unlimited meetings but may be cost-prohibitive for smaller organizations.
It’s best suited for businesses needing a dependable platform with comprehensive support and features.
Jitsi Meet
Jitsi Meet is an open-source video conferencing platform offering free, unlimited meetings. It’s known for its flexibility and privacy features.
The platform allows for customization and integration, but may require technical expertise to leverage its full potential. It’s ideal for tech-savvy users.
Jitsi Meet is free, providing a cost-effective solution for those prioritizing privacy and customization over out-of-the-box features.
Full Feature Comparison: Zoom Alternatives at a Glance
| Platform | Free Plan | Free Time Limit | Free Participants | Free Recording | Free Whiteboard | Paid Starts At | Max Participants |
|---|---|---|---|---|---|---|---|
| Convay | Yes | 55 mins | 100 | Yes | Yes | $9.99/user | 10,000+ |
| Zoom | Yes | 40 mins | 100 | No | No | $13.33/user | 1,000 |
| Google Meet | Yes | 60 mins | 100 | No | No | Varies | 250 |
| Microsoft Teams | Yes | 60 mins | 100 | No | No | $5/user | 300 |
| Cisco Webex | Yes | 40 mins | 100 | No | No | $13.50/user | 1,000 |
| Whereby | Yes | 45 mins | 100 | No | No | $9.99 | 100 |
| GoTo Meeting | No | N/A | N/A | N/A | N/A | $12 | 3,000 |
| Jitsi Meet | Yes | Unlimited | Unlimited | Yes | No | Free | Unlimited |
Convay vs Zoom: Head-to-Head Comparison
| Feature | Convay Free | Zoom Free | Convay Pro | Zoom Pro |
|---|---|---|---|---|
| Meeting Length | 55 mins | 40 mins | Unlimited | Unlimited |
| Participants | 100 | 100 | 300 | 300 |
| Local Recording | Free | No | Yes | Yes |
| Cloud Recording | No | No | Yes | Yes |
| Whiteboard | Yes | No | Yes | No |
| Annotation | Free | Paid | Included | Included |
| Breakout Rooms | Yes | Yes | Yes | Yes |
| Price | Free | Free | $9.99/user | $13.33/user |
| Max Participants | 100 | 100 | 10,000+ | 1,000 |
| Support | Standard | Standard | Priority | Standard |
Which Platform Fits Your Situation?
| Your Situation | Best Platform | Why It Wins | Monthly Cost |
|---|---|---|---|
| Free Local Recording | Convay | Only platform offering free recording | Free |
| Long Meetings | Convay | 55 mins free, Unlimited on Pro | $9.99/user |
| Whiteboard Use | Convay | Free full whiteboard | Free |
| Cost Savings | Convay | 25% cheaper than Zoom Pro | $9.99/user |
| Security Focus | Webex | Known for security features | $13.50/user |
| Google Integration | Google Meet | Seamless with Google Workspace | Varies |
| Microsoft Integration | Microsoft Teams | Best for Microsoft 365 users | $5/user |
| Open Source | Jitsi Meet | Free and customizable | Free |
| Simple Use | Whereby | No downloads needed | $9.99 |
How to Choose the Right Zoom Alternative
Choosing the right video conferencing platform depends on your specific needs and budget. Consider the number of participants, meeting length, and essential features like recording and whiteboard capabilities. Platforms like Convay offer comprehensive free plans that may meet many of your requirements.
If seamless integration with other tools is crucial, platforms like Google Meet and Microsoft Teams might be ideal. They’re designed to work smoothly within their respective ecosystems, offering added convenience for users already using Google Workspace or Microsoft 365.
Security-conscious users may prefer Cisco Webex, which is known for its robust security measures. Meanwhile, open-source enthusiasts might lean towards Jitsi Meet for its flexibility and customization options.
Ultimately, the best choice will align with your organization’s workflow, technical expertise, and budget, ensuring that your video conferencing needs are fully met.
Find Your Perfect Fit with Convay
Experience the power of video conferencing with Convay’s feature-rich platform. Save on costs and enjoy more with our free and paid plans.
Frequently Asked Questions
What is an alternative host in Zoom?
An alternative host in Zoom is a designated participant who can manage and run a meeting if the primary host is unavailable. This role is crucial for ensuring continuity and smooth operation of meetings.
How do I assign an alternative host in Zoom?
To assign an alternative host in Zoom, go to the meeting settings, click on “Edit,” and enter the email address of the participant you wish to assign. This person must have a Zoom account to be designated as an alternative host.
Why might an alternative host not have permissions in Zoom?
Alternative hosts may lack permissions if they are not signed in with a licensed account or if the host settings are not correctly configured. Ensure that the alternative host’s email matches their Zoom account email.
What are the advantages of using Convay over Zoom?
Convay offers several advantages over Zoom, including free local recording, longer meeting times on the free plan, and a full whiteboard with live annotation. Convay’s Pro plan is also 25% cheaper than Zoom’s Pro plan.
Which platform is best for security?
Cisco Webex is often regarded as the best platform for security, offering robust measures to protect user data and communications. It’s ideal for businesses prioritizing security in their video conferencing needs.
Can I use a whiteboard for free on any platform?
Yes, Convay offers a free full whiteboard with live annotation, unlike many other platforms that charge extra for this feature. It’s available on both free and paid plans, making it accessible to all users.
How does Convay’s pricing compare to Zoom?
Convay’s Pro plan is 25% cheaper than Zoom’s Pro plan, saving users $40 per year per user. Additionally, Convay offers more features in its free plan, such as local recording and a longer meeting limit.
