How to Add an Alternative Host in Zoom (Step-by-Step)

As technology continues to evolve, online meetings have become a cornerstone for education, corporate communications, and social interactions. One of the most powerful features offered by Zoom is the ability to assign an alternative host. This feature allows another user to start a meeting in your absence, ensuring continuity and effective management of your virtual gatherings. In this article, we will guide you through the process of adding an alternative host in Zoom, along with tips, settings, and common issues.

Whether you’re an educator managing classes or an IT support professional facilitating meetings, understanding how to utilize alternative hosts in Zoom will significantly enhance your operational efficiency. Let’s explore how to seamlessly implement this essential feature for your Zoom meetings.

What is an Alternative Host in Zoom?

An alternative host in Zoom is someone whom you designate to start a meeting in your place. This feature proves invaluable in various scenarios, such as when you’re unable to attend a scheduled meeting or when managing multiple meetings at once. By assigning an alternative host, you can ensure that meetings start on time and remain productive.

Step-by-Step Guide to Adding an Alternative Host

Step 1: Sign in to Your Zoom Account

To get started, sign in to your Zoom account at zoom.us. You will need administrative access to add an alternative host.

Step 2: Go to the Settings Page

Once logged in, navigate to the “Settings” located on the left sidebar. This page allows you to modify various preferences related to your Zoom account.

Step 3: Enable the Alternative Host Feature

Under the “Meeting” tab, scroll down to find the “Alternative host” section. Ensure that the option is enabled. If it’s not enabled, toggle the switch to turn it on. This step is critical; without this option enabled, you won’t be able to assign alternative hosts.

Step 4: Schedule a New Meeting or Edit an Existing One

To assign an alternative host, you will need to either schedule a new meeting or edit an existing one. Click on “Schedule a New Meeting” or find an upcoming meeting from the “Meetings” section and click “Edit”.

Step 5: Assign the Alternative Host

In the meeting settings, scroll down to find the “Alternative Host” field. Start typing the email address of the person you want to designate as an alternative host. Ensure that this email is associated with an existing Zoom account. Once entered, their name should appear; select it to confirm.

Step 6: Save the Changes

After assigning the alternative host, remember to save your changes at the bottom of the page. Your alternative host is now set for the meeting, and they will receive a notification confirming this status.

Alternate Methods for Adding Hosts

While the above steps are the most common way to assign an alternative host, there are other methods to do this, especially for Zoom admins managing large teams. Let’s delve into these methods.

Using the Zoom Desktop Client

If you prefer using the Zoom desktop application, you can follow similar steps:

• Open the Zoom application and sign in.
• Go to the “Meetings” tab.
• Select the meeting you want to edit or schedule a new one.
• Locate the “Alternative Host” field and add the desired user’s email address.
• Click “Save” to apply changes.

Using the Zoom Mobile App

You can also manage your meetings from your mobile device:

• Open the Zoom mobile app and sign in.
• Tap on the “Meetings” tab.
• Select an existing meeting or schedule a new one.
• Add the alternative host’s email in the respective field.
• Tap “Save” to finalize the changes.

Key Benefits of Using Alternative Hosts in Zoom

• Flexibility: It allows meetings to proceed without the main host.
• Time Management: Especially useful for those managing multiple meetings.
• Enhanced Collaboration: Promotes teamwork by empowering more individuals to host meetings.

Common Issues and Troubleshooting

While assigning an alternative host is generally straightforward, there are some common issues that may arise. Here’s how to troubleshoot them:

Issue 1: Alternative Host Link Not Appearing

If you don’t see the alternative host function:

• Check if your Zoom account is a Pro or higher account — this feature is not available for free accounts.
• Ensure that you have enabled the alternative host option under settings.

Issue 2: Inviting External Users

Guests not included in your organization cannot be assigned as alternative hosts. A potential workaround is to:

• Have them join as a co-host during the meeting instead.
• Consider upgrading their account if frequent collaboration is needed.

Issue 3: Notifications Not Received

If the alternative host does not receive a notification:

• Verify that the correct email is entered.
• Check the spam or junk folder for missed notifications.

Alternative Host Comparisons

Feature	Alternative Host	Co-Host
Ability to Start Meetings	Yes	Yes
Can Manage Participants	No	Yes
Can Record the Meeting	No	Yes
Can Change Meeting Settings	No	Yes
Applicable Account Types	Pro and above	Pro and above

Tips for Zoom Admins

• Always communicate roles clearly; let alternative hosts know they have been assigned.
• Regularly review meetings to adjust alternative hosts as needed.
• Consider training on proper meeting etiquette for hosts and alternative hosts.

Conclusion

Adding an alternative host in Zoom is a simple yet powerful tool that can significantly improve the efficiency of your virtual meetings. By enabling this feature, you ensure that your sessions are not only organized but also productive, regardless of whether you can attend. Remember to communicate the changes to your collaborators effectively and troubleshoot any potential issues promptly.

As you continue to navigate the landscape of online meetings, consider exploring more advanced Zoom features that can further enhance your experience. Learn about breakout rooms, webinar capabilities, and integrations that can take your online engagement to the next level.

With this guide in hand, you are now well-equipped to manage alternative hosts effectively. Don’t hesitate to implement this feature in your next meeting to experience the convenience it brings!