Powerful Roles for Powerful Meetings

How Convay Keeps Collaboration Structured and Scalable

In any successful meeting—virtual or in-person—clarity, control, and communication are essential. Without structure, even the most well-intentioned gathering can easily derail. This becomes even more critical in digital environments where participants join from various departments, agencies, or regions.

That’s why Convay is built around a robust, role-based framework. It’s not just about who attends—it’s about how each person participates.

Whether you’re leading a board meeting, managing a high-stakes policy discussion, or hosting a large-scale webinar, Convay’s role-based system helps you maintain productivity, security, and structure from start to finish.

The Three Core Roles: Host, Presenter, Guest

Convay offers three clearly defined participant roles in every meeting. Each role comes with tailored permissions to ensure the session runs smoothly.

Host – The Meeting Controller

The Host has full administrative control. From scheduling and launching the meeting to assigning roles and managing every setting, Hosts ensure everything stays on track. They can mute participants, share or restrict files, control screen sharing, manage chat, run polls, and initiate recordings.

Best suited for: Organizers, moderators, department leads.

Presenter – The Facilitator

Presenters are granted the ability to speak, share screens, turn on video, and engage with participants through polls and whiteboards. This role is ideal for anyone delivering content or leading parts of the discussion.

Best suited for: Speakers, trainers, team leads, consultants.

Guest – The Attendee

Guests may join to observe or listen and can request permission to speak or share when needed. In large meetings, they may enter in live stream mode for view-only access. Hosts can control the extent of their interaction.

Best suited for: General participants, public attendees, stakeholders.

Why Role-Based Access Matters

In Convay, roles aren’t just labels—they’re essential tools for keeping large or sensitive meetings effective and secure. This structured access is especially important when:

• Hosting formal or high-security meetings (e.g., government, corporate boards)
• Managing large webinars or multi-agency discussions
• Preventing disruption or uninvited interruptions
• Ensuring compliance and protecting sensitive information

With role-based controls, Hosts and Presenters can stay focused on outcomes, while Guests are guided through a clear and controlled experience.

Designed for Scalable Collaboration

Convay’s role-based model enables teams and organizations to scale meetings without compromising clarity or engagement. When combined with features like:

• Scalable video conferencing for up to 5,000 participants
• Live streaming for external audiences
• Enterprise-grade security and compliance controls
• Integrated file sharing, chat, polls, and whiteboards
• Post-meeting access to notes, transcripts, and files

You get more than a meeting tool—you get a strategic communication platform that adapts to your needs.

Structure Brings Success

Every great meeting is backed by clear roles and smooth execution. Convay provides both.

By defining how participants engage from the start, you ensure that your meetings are efficient, productive, and tailored to your objectives—whether it’s a small internal session or a high-level international discussion.

See Convay’s role-based collaboration in action.

🌐 Visit www.convay.com

Convay, where meetings are made easy.